If Your Employees Hate Meetings, It Could be Because You're Not Running Them Correctly
7 Ways to Run More Effective Meetings
Recent studies indicate many workers feel meetings are the number one time wasters in the business world. In fact, this view is more prevalent when meetings are held on a regular basis. But meetings don't have to be boring to be effective. Holding interesting meetings can actually energize and strengthen team members, so here are a few tips to make future meetings more interesting.
Keep the purpose of the meeting in mind. Having a clear purpose and agenda will lead to better productivity during staff meetings. If everyone is on the same page, chances are everyone will participate in problem-solving and decision-making activities. Distributing the meeting agenda in advance can assist in ensuring that everyone understands what the meeting is about and the time constraints involved.
It's best to always start meetings on time and avoid going over. This ensures everyone understands their time is valued. This may necessitate beginning meetings before all parties are present until everyone is used to meetings starting and concluding at set times.
Senior staff and leaders should model acceptable behavior at all meetings. Encourage communication, but don’t be afraid to have fun. Levity and humor can be an effective way to encourage memory and participation. Having a warm and genuine approach will lead to willing cooperation and collaboration from all staff members.
Maintain control during meetings, but be flexible. The meeting should remain on track in order to achieve its purpose, but new ideas should also be considered. Maintaining balance takes practice, but it is possible.
The agenda should always allow for flex time. This allows time for staff to be creative and spontaneous. Encourage creative responses by asking questions. Listen actively to discussions and develop an atmosphere conducive to thinking outside the box.
It is wise to review progress regularly. Take time to review items before concluding a meeting. Determine who is responsible for completing tasks. Lack of follow through is discouraging for staff and it hurts morale. Seek feedback if it appears that meeting goals are not being regularly met. If goals are not being met, it may be time to bring in a professional coach or facilitator.
If issues come up that need to be addressed, don't be afraid to hold additional meetings. Sometimes meetings bog down when more time or information is needed. When this happens, sometimes it’s best to bring the discussions to a close and address the issue later. Most meetings become boring only when people in attendance don't understand why the meeting is being held.
These tips should provide some relief for leaders and staff who strive to make every meeting productive and interesting. But at some point your employees will want to meet with you personally to discuss a raise, which is why Salary.com for Business can help you reexamine your salary structure.